Managed Sentinel Privacy Statement

Our Commitment to Privacy

Managed Sentinel is firmly committed to preserving your privacy. To better protect your privacy, we provide this privacy statement (“Statement”) explaining our online information practices and the choices you can make about the way your information is collected and used. To make this Statement easy to find, we make it available on our homepage, on the corporate information portion of our website and at every point where personally identifiable information may be requested. We reserve the right to amend this Statement from time to time and will update the Website with the most recent version of this Statement. It is your responsibility to review this Statement to ensure that you are familiar with the most current provisions. If any changes are material, we may provide additional notice and/or opportunity to “opt-in” as appropriate.

Scope of this Statement

This Statement applies to the website, including all sub-pages and any amendments to the site (the “Website”). This Statement also applies to all software and services we offer through our Website, including free trials of our software, review our products and receive materials (collectively referred to as the “Services”).

This Statement does not apply to any website, product or service of any third-party company even if the website links to or from our Website. We do not operate or control those websites, products or services and are not responsible for the privacy policies or the content of these other websites. You should check the policy statement of these other websites to determine whether you wish to share your personal information with them.

By using our Website, you are accepting our practices as described in this Statement. Your continued use of the Website will signify acceptance of this Statement.

The Information We Collect

This Statement applies to all information collected or submitted on the Website. Based on the activity you perform on Website, we collect different types of information. Personal Information refers to any information that can be used to identify a specific person, or any anonymous information (e.g. IP address) that is linked to a specific person. Personal Information does not include information that has been aggregated or made anonymous such that it can no longer be reasonably associated with a specific person. On some pages, you can register receive Services. The types of Personal Information collected at these pages are:

  • Name
  • Company
  • Title
  • Address
  • Email address
  • Phone number

By providing us with your information, you consent to us using it for the purposes set out in this Statement.

Our site uses cookies to keep track of your visits and requests and to save your registration information including name, address, phone number and email address so you don’t have to re-enter it each time you visit our site. The following information is stored in cookies and our webserver logs about any visits to our Website:

  • Your IP address
  • The type of Internet browser and the operating system of the computer you use to access the site
  • The date and time you visit the site
  • The pages you visit on the site
  • If you linked to our site from another website, and the address of that website
  • If you linked to the site from a search engine, the address of that search engine and the search term you used.

We use this information to help identify you and your session, to gather broad demographic information, to help diagnose problems with our server, to measure web traffic and usage activity on our Website and to administer our Website.

Sharing and Disclosure of Information

Managed Sentinel does not sell or rent your Personal Information to marketers or third parties.

We may share your Personal Information with trusted third parties who are integral to the operation of our Website and Services including Managed Sentinel partners, payment processors, verification services, as well as any third parties that you have directly authorized to receive your Personal Information.

We may store your Personal Information in locations outside the direct control of Managed Sentinel, for instance, on servers or databases co-located with hosting providers.

We may disclose your Personal Information to law enforcement, government officials, or other third parties if we are compelled to do so by subpoena, court order or other legal process, we must do so to comply with laws, statutes, rules or regulations, or we believe in good faith that the disclosure is necessary to prevent physical harm or financial loss, to report suspected illegal activity, or to investigate violations of our terms and conditions.

In addition, in the event of a merger, acquisition, reorganization, bankruptcy, or other similar events, certain information in our possession may be transferred to our successor or assign.

Finally, we never use or share the personally identifiable information provided to us online in ways unrelated to the ones described above without also providing you an opportunity to opt-out or otherwise prohibit such unrelated uses.

Choice and Opt-Out

You can elect not to provide Personal Information, but this may limit your ability to use our Services. You can also opt-out of email communications by clicking on the unsubscribe link included in such communications.

You may wish to opt out of having cookies set in your browser by deleting all cookies and disallowing further acceptance of cookies. Note that disabling cookies on your browser prevents us from tracking your activities in relation to the Website and Services. This may also disable many of the features available through our Websites and Services.

Our Commitment to Data Security

To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online.

Our Commitment to Children’s Privacy

Protecting the privacy of the very young is especially important. For that reason, we never collect or maintain information at our website from those we actually know are under 18, and no part of our website is structured to attract anyone under 18. If we learn that we have inadvertently collected personal Information for a child under 18, we will delete that information as quickly as possible.

Online Forums

The Website may make chat rooms, forums, message boards, and/or news groups available to its users. These are public venues and any information that is disclosed in these areas becomes public information and you should exercise caution when deciding to disclose information on these venues.

We do not want to receive confidential or proprietary information from you through these online forums or other areas of our Website. Please note that any information or material sent to us will be deemed NOT to be confidential. By sending us any information or material, you grant us an unrestricted, irrevocable license to use, reproduce, display, perform, modify, transmit and distribute those materials or information, and you also agree that we are free to use any ideas, concepts, know-how or techniques that you send us for any purpose. However, we will not release your name or company’s name or otherwise publicize the fact that you submitted materials or other information to us unless: (a) we obtain your permission to do so, (b) we first notify you with the materials or other information you submit to a particular part of this Website will be published or otherwise used with your identifying information on it; or (c) we are required to do so by law.

Third Party Vendor Advertising

Third party vendors, including Google, show Managed Sentinel ads on sites on the internet. Third party vendors, including Google, use cookies to serve ads based on a user’s prior visits to Managed Sentinel’s website. Users may opt out of Google’s use of cookies by visiting the Google advertising opt-out page.

EU Data Protection Directive Considerations

European Union (EU) law allows personal data to flow outside the EU only if there is an adequate level of protection in the country of destination or if a number of specific exceptions apply. On December 20, 2001, the European Commission recognized that the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA) provides adequate protection for certain personal data transferred from the EU to Canada. This will allow EU operators to send certain personal data to recipients in Canada subject to the Canadian Act, without additional safeguards being needed to meet the requirements of the EU Data Protection Directive. For more information, visit…

Principles of Privacy

Accountability: Managed Sentinel maintains documented roles and responsibilities for handling Personal Identifiable Information (PII) under its custody. The Chief Privacy Officer (CPO) will be designated who is a senior level management staff that is responsible for ensuring staff members, partners, and third parties comply with established information privacy policies.

Identifying Purposes: PII that are handled within Managed Sentinel have been identified and accurately mapped to their legitimately defined purposes.

Consent: If PII is collected, Managed Sentinel will note a plain language notice of privacy practices (NOPP) in advance of participation within the Managed Sentinel systems. All consent to the use of personal data shall be managed. Any requests to subsequently modify and/or withdraw consent shall be handled by the CPO ([email protected]).

Further questions, issues or concerns involving consent shall be handled by Managed Sentinel’s CPO ([email protected]) Limiting Collection: Managed Sentinel limits the collection of personal information to the minimal amount necessary to fulfill identified purposes. The collection of PII shall be limited to only those that fall within the below defined purposes:

The provision of service to its clients.

The sustainment of human resource operations related to staff.

To comply with legal requirements.

Limiting Use, Disclosure, and Retention: Managed Sentinel does not use, disclose, or otherwise retain PII for purposes other than those stated during collection and for a duration that is no longer than necessary for the purpose. Should a use, disclosure, or retention of personal information be required for reasons not related to the original collection purpose, Managed Sentinel shall inform the client and explicit documented consent shall be received before proceeding.

Accuracy: Managed Sentinel makes every effort to ensure that PII retained is sufficiently accurate, complete, and up-to-date to ensure the correct provisioning of service and/or business operations. Managed Sentinel relies on information collected from its partners (also known as business associates) and/or third parties as a source of truth when verifying the accuracy of information.

In instances where the accuracy of personal information displayed and/or retained is in dispute, the client may contact Managed Sentinel directly to the CPO ([email protected]) to request an amendment.

Safeguards: Managed Sentinel has established a CPO role which is accountable for the confidentiality, integrity, and availability of PII as well as the accompanying information privacy and security policies, standards, procedures, and technical controls designed to mitigate risks related to unauthorized collection, use, disclosure, retention, or destruction of PII.

Openness: Managed Sentinel provides a summary of privacy practices within a notice posted on its public website (Privacy Statement) and, in addition, shall address any inquiries regarding specific policies or procedures via email contact with the CPO ([email protected]).

Individual Access: Managed Sentinel shall address all requests for access to an individual’s own personal information or information that there is a legal entitlement of the requestor to obtain (such as the requestor being the data subject, substitute decision maker, legal guardian, etc.), that is made via email contact with the CPO ([email protected]).

Challenging Compliance: Managed Sentinel shall maintain procedures for responding to inquiries, concerns, and/or complaints with regards to its handling of personal information. The CPO ([email protected]) shall respond to such communications within a reasonable amount of time and include details on the nature of the complaint. If the complaint resulted in an officially declared incident, steps will be taken to remediate the incident as per Managed Sentinel’s information security incident management policy. As required by law, Managed Sentinel will inform the complainant on whether their local data protection authority or privacy commissioner(s) has been or can be informed.

How to Contact Us

Should you have other questions or concerns about these privacy policies, please call us at 1 (416) 639-0876 or send us an email at [email protected]